Job Opportunities

TIES Team Book Keeper and Operations Administrator

Posted June 7th 2016

At TIES, The Teaching Institute for Excellence in STEM—we are committed to helping
children better understand and succeed in the world by ensuring every student has access to a rich engaging STEM education. To do this we deliver dynamic, results oriented STEM education consulting services to clients around the world. We advise our clients on best practices in the design and implementation of revolutionary STEM programs serving children from early childhood thru their participation in the workforce. We know that STEM education happens everywhere—not just in the classroom—and we help communities realize their full
potential by catalyzing momentum around STEM programs.

Our clients include:
• Local, state and federal government entities in the US and around the world
• National and international philanthropies focused on education and economic and workforce
• Public and private schools and school districts
• Business and industry leaders focused on improving education and building a STEM literate workforce
• National think tanks and communities of practice focused on STEM

Due to our unprecedented growth in the last several years we are looking for additional resources to help support our portfolio of engagements across all lines of business.

Title: TIES Team Book Keeper Operations Administrator

Compensation: Commensurate with experience.
Travel: Rare or occasionally (less then 15%)
Contract position with hours varying based on project pipeline with heavy
demands after month end closings. Due to
the demands of the work, this position may not fit into a typical Monday-Friday
and 9-5 day.
Remote from well equipped* home office or in one of our offices (in Ohio: Cleveland or Columbus; in MD: Baltimore; in CA: Carlsbad). (*Well equipped home office
to include reliable high speed internet/video conference compatible computer/printer/fax capability/land-line phone for video conferencing.)
The TIES Team Book Keeper and Operations Administrator will be responsible for supporting the Director of Operations, CEO, and Accounting Department in day to day and as needed activities:

  • Bookkeeping and maintenance of all quickbooks data
    • Daily entry into QuickBooks
    • Bookkeeping in a project-based accounting environment
    • Compliance to DCAA standards for project-based accounting
    • Approving monthly invoices, time, and expenses
    • Creating monthly invoices by project/client
    • Tracking payments internally
    • Tracking all expenses and receipts
  • Reporting on the TIES’ portfolio for all projects on a monthly basis
    • P/L analysis
    • Creating charts and reports for director meetings
    • Tracking of invoices and payments
    • Assessing variance issues associated with projects
  • Supporting the Director of Operations with on-going needs
    • Developing financial processes, tools, and operational methods
    • Standardize TIES proposal templates and pricing structures
    • Manage new and evolving internal projects and tasks
The TIES team Operations Administrator may also be a liaison with
clients, funders, partners and other stakeholders as required ensuring
transparency and timely communication of program progress updates.

• Book Keeping experience in a DCAA audited environment
• Excellent understanding of Quick Books Professional
• Exceptional organizational skills and attention to detail
• Financial or other operational degree or experience
• Proactive self-starter able to work independently
• Ability to multi-task and work effectively in a high energy, fast paced environment
• Exceptional communication skills both verbal and written
• Proficiency in Microsoft Office and Google Docs/Sheets/Forms and online survey tools
• Pleasant demeanor and ability to maintain an upbeat attitude when dealing with demanding clients
• Problem solver able to quickly assess issues and provide solutions
• Comfortable in a non-traditional organizational structure
• “Roll-up your sleeves” attitude and ability to take ownership of projects from beginning to end
• Experience working in a client centered environment
• Ability to build rapport and establish trust with a diverse community of stakeholders
• High tolerance for and adaptable to constant change resulting from our rapid growth
• Interest/experience in STEM education

Start: Immediately

Length of Contract:
Ongoing based on work pipeline.

Interested candidates please submit your resume via our online application here.

We regret that due to the volume of applications we receive we can only contact qualified candidates

Contact: Tiffany Brunetti Monroe

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